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63 articles found

Attendees at an event reception desk with a form to update their name and organisation and save changes

Let attendees update their own event registration

Registration Session management

Let attendees update their registration, with clear rules for details, sessions and deadlines. Activo helps you plan a process that keeps your team informed.

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A server offers canapés to guests beside a form for dietary and accessibility needs

Asking about dietary and accessibility needs at registration

Registration Data collection

Ask about dietary and accessibility needs with care. Coordinate requests with your caterer and venue to create a welcoming event experience.

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A presenter with an audience during a talk show, with a pink event app menu for programme, speakers and e-ticket

An Event App that reflects your client’s brand

For event agencies Branding

An Event App that reflects your client’s brand. Activo supports your agency with setup, coordination and a familiar way of working across events.

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Attendees in a conference foyer with a session feedback form showing five-star ratings for content and speaker

Collecting session feedback through the Event App

Session management Data collection

Collect focused feedback on conference sessions through the Event App. Help your programme committee interpret responses and improve the next edition.

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Staff wearing headsets at computers with a diagram linking registration and check-in

Registration and check-in with one partner

For event agencies Registration Check-in & access control

Simplify coordination for your event agency. Combine registration and check-in with one partner, with clear responsibilities, costs and support.

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A woman and a man on a stage with a registration form for speakers and hosts

Registering speakers and conference hosts

Registration Data collection

Plan registration for speakers and conference hosts. Coordinate role-specific questions, programme updates and a clear handover on arrival.

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Three people at an entrance with a group registration form for three attendees

Group registration for your event with a clear view of every attendee

Registration Tickets & badges Session management

Let colleagues register together while keeping track of each attendee. Activo helps you coordinate group registration, personal tickets and a smooth welcome.

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A staff member behind a yellow registration desk with blue lanyards and a diagram for event and sponsor branding

Sponsor branded lanyards that fit your event

Branding Tickets & badges

Give sponsors visibility with lanyards that fit your event brand. Plan the design, approval, production and distribution with clear agreements.

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A form showing name and organisation beside a badge displaying the same details

Check name details on badges before printing

Tickets & badges Data collection Registration

Reduce errors in event badge details. Plan registration checks, print approval and last-minute changes for a professional welcome.

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Registration desk with a badge printer and a diagram for printing in advance or on site

Print event badges on site or in advance

Tickets & badges For event agencies

Choose the right badge approach for your client’s event. Compare on-site and advance printing on changes, appearance, participant flow and total cost.

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Attendees at an event desk with a registration confirmation showing date and location details

A clear confirmation email after registration

Registration For event agencies

Give attendees clarity after registration. Learn what to include in a confirmation email and how to coordinate tickets, changes and follow-up messages

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A conference auditorium with attendees and a registration form offering member and non-member options

One conference registration process for members and non-members

Event strategy Registration

One conference registration process for members and non-members. Manage fees, membership checks, sessions and payments with practical support from Activo

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A blue-lit conference auditorium with a demo window for registration, attendees and check-in

An event software demo for your event agency

For event agencies Event strategy

Explore event software through your next event. Review registration, branding, support and responsibilities to find an approach that suits your agency.

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Attendees at a help desk with a diagram for check-in and an updated programme on late arrival

Late arrivals and overrunning sessions at your conference

Check-in & access control Session management Data collection

Welcome late arrivals and manage overrunning conference sessions. Activo helps you plan check-in, session access and appropriate attendance records.

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Staff assist attendees at a check-in desk with a live overview of three attendee groups

Track event attendance in real time

Data collection Check-in & access control

Monitor event check-ins and understand attendance by audience group. Activo helps you plan registration, reception and useful reporting.

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Attendees in a foyer with a registration form for guests, staff, speakers and press

One registration form for multiple attendee groups

Registration Data collection

One event registration form for guests, employees, speakers and press. Learn how to tailor questions, session choices and confirmations to each group.

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A blue-lit conference auditorium with a diagram for copying forms, sessions and communications to a new edition

Reusing registration for a recurring conference

Registration Event strategy

Reuse your conference registration setup. Learn what to keep, what to update for each edition and how to check the new attendee journey before opening.

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A blue-lit conference auditorium with an access control diagram for three venues

Access control across multiple venues with one clear process

Check-in & access control Registration

Plan access control across multiple venues with clear permissions, local teams and useful attendance reporting. Activo helps you arrange the right setup.

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Attendees at an event with a product launch invitation window and a registration button

An invitation to your product launch

Event strategy Registration For event agencies

Bring your product launch campaign into every step, from teaser to arrival. Activo helps with branded invitations, registration and relevant follow-up emails

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Attendees at an event desk with a message stating that the attendee is already registered

Preventing duplicate registrations for your conference

Registration Event strategy For event agencies

Keep conference registration on track. Activo helps you reduce and resolve duplicate bookings, with care for session choices, payments and attendance.

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Two men with microphones in front of an audience with an event dashboard for different clients

One registration platform for all your agency clients

Registration Event strategy For event agencies

Manage events for multiple clients from one registration platform. Give each client their own identity and your agency a consistent way of working

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Attendees in a tall hall with a form for choosing an arrival time slot

Time slot registration for a welcoming arrival

Registration Event strategy For event agencies

Spread arrivals with time slot registration and welcome guests in your brand style. Activo connects registration, visitor communications and check-in.

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Staff at a check-in desk with a search form for checking in an attendee by name

Lost or missing e-ticket on event day

Registration Check-in & access control Tickets & badges

An attendee arrives without an e-ticket. Learn how to check their registration, handle exceptions and reduce avoidable ticket queries before your event.

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An event with a personal invitation and an overview of registrations by account manager

A dealer event with personal invitations from each account manager

Registration Data collection

Invite dealers personally through their account manager. Coordinate registration, additional guests, reminders and follow-up in one central process

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A busy conference foyer with text about technical support, check-in, badges and live attendance information

On-site support during your event

Registration Tickets & badges Check-in & access control

From final system checks to questions at the desk, discover how Activo supports your event team on site with check-in, badges and registration changes.

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An attendee at a reception desk with icons for scanning points, help desk and guest flow

Setting up your check-in desk: how to prevent queues at the entrance

Registration Tickets & badges Check-in & access control

The layout of your reception desk determines whether queues form. Here's how to set up check-in for 300 to 1,500 participants.

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A busy exhibition floor with attendees, stands and colourful lighting

Managing exhibitors at a conference or trade show

Registration Tickets & badges Check-in & access control Event strategy

Exhibitor management is the process by which exhibitors at a conference or trade show submit their company details, stand information, and attending staff members

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An attendee watches a livestream of a speaker on a laptop

A hybrid conference with livestreaming: one program, two types of participants

Registration For event agencies

A hybrid conference requires one registration process for both in-person and online participation. This is how you manage livestreaming, online participation and the program from one platform.

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Attendees and staff at a registration desk with laptops

Accreditation at a medical conference: recording attendance verifiably

Registration Tickets & badges

Accreditation credits require verifiable attendance. Here's how to properly record registration, BIG number and attendance at a medical conference.

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A flowchart from registration through invoice details and payment to an invoice and QR ticket

Invoicing for event registration: from sign-up to PDF invoice

Registration Tickets & badges

How to handle invoicing for event registration: request invoice details, send a PDF immediately, and keep your administration organized.

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Laptop on a desk with icons for submitting and reviewing documents

Submitting and reviewing abstracts: how to keep the review process organized

Registration Data collection

This is how abstract submission and review work at a scientific conference, from the submission deadline to assessment and programme scheduling.

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An e-ticket with a QR code on a tablet beside a smartphone showing payment confirmation

Setting up paid event registration for a congress

Registration Tickets & badges

Setting up paid registration for a congress: rates per target group, payment during registration, and a confirmation with invoice and e-ticket.

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A staff member wearing a headset works on a laptop at an event

Importing and managing guest lists without separate Excel files

Registration Data collection

No-shows cost you venue space, catering and accreditation places. Here’s how to keep track of who is attending a conference and who cancels after registering.

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Attendees at poster display boards beside an online overview of scientific posters

Offering poster presentations online alongside the poster wall

Registration Data collection

Online poster presentations keep contributions visible for longer and make them easier to find. This allows you to offer posters digitally alongside the physical poster wall.

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An email showing a Save the date invitation and a button to add the date to a calendar

Save the date for a recurring event: securing the date before calendars fill up

Registration Data collection

From separate Excel lists to one guest list. Here's how to import guests, keep target groups separate, and keep your list up to date.

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A full conference auditorium with red lighting and a stage with large screens

Sending reminders to increase attendance at your event

Registration Event strategy

Reminders have a major impact on attendance. Here’s how to send reminders only to those who need them, without overwhelming your invitees.

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A pink Career Event invitation showing four people waving at the camera

A fully branded invitation: the first brand moment of your event

Registration Branding

A branded invitation is the first brand moment of your event. Here’s how to align your email, event website, e-ticket and reception experience.

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Someone using a laptop showing an invitation to a car event in an email application

Sending invitations for a corporate event: how to keep track

Registration Data collection

How to send invitations for a corporate event: from invitee list to confirmation, while keeping track of who responds and who hasn't.

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Three smartphones displaying an event app with an e-ticket, programme and QR code

When does an Event App make sense, and when does it not?

Event strategy Tickets & badges

Not every event needs an app. Find out when an event app enhances the experience and when an e-ticket is sufficient.

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An exhibition floor with numerous stands and attendees viewed from above

Processing last-minute changes to the participant list

Registration Data collection

Registrations and cancellations up until the day before your event. Learn how to handle changes without losing track of everything.

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Smartphones displaying QR codes being scanned at a busy registration desk

What information do you collect during event registration, and what information do you not collect?

Registration Data collection

Every extra field reduces the number of registrations. Find out which details you really need for event registration and which ones are best left out.

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A full room of seated attendees watching a presentation

What to do if a session is full: waiting lists and rescheduling

Session management

A popular session is full, but registration is still open. Learn how waiting lists and automatic rollover work.

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Various colourful event badges with names, organisations and QR codes

Badges and lanyards: which style suits which type of event?

Tickets & badges Branding

The badge is the branded item your guest wears all day long. Find out which style suits which type of event and what to look out for.

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A smartphone showing an event app with programme and practical information in a busy event hall

An app for your conference: When does it add value?

Event strategy Tickets & badges

An app can be helpful when there’s a packed conference schedule with parallel sessions. Find out when it’s useful and when it isn’t.

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Attendees at reception desks along a purple carpet in a brightly lit event hall

What visitors expect from event registration in 2026

Registration Trends & insights

Event registration is no longer administration. Participants expect a fast, personal and frictionless digital experience from the very first interaction.

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Attendees wait at a registration desk where staff work on laptops

Last-minute changes: when the final list is never really final

Registration Data collection For event agencies

Your client will provide the final list two days in advance. Learn how to process changes without manual work or errors at the counter.

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An empty conference auditorium with rows of chairs, a stage and a screen displaying the Activo logo

What information do you collect during conference registration?

Registration Data collection

When organizing a conference, in addition to the registration form, you also need to consider billing and accreditation. Find out which details to request and which to omit.

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Attendees and staff talking at reception desks with a floral arrangement

Session selection at a conference: parallel sessions with capacity limits

Session management Registration

A packed conference program featuring parallel sessions and limited room capacity. Read how participants make their own choices and how the committee maintains an overview.

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Attendees and staff at a reception desk with laptops in a hall

Access control for multiple target groups at a single event

Check-in & access control Session management

Speakers, guests, press and staff at one event. Discover how to manage access rights per audience group without losing control.

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An event badge on a blue lanyard worn over a white shirt

Badges and lanyards: a different design for each client

Tickets & badges Branding For event agencies

Every client wants different badges. Find out how to manage badge design and issuance for each event without starting from scratch every time.

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Attendees at registration desks with purple lanyards in the foreground

Access control at a conference with different groups of participants

Check-in & access control Session management

Speakers, attendees, exhibitors, and committee members at one conference. Discover how to manage access for different participant groups while keeping registration simple and organized.

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A speaker holding a microphone in front of a seated audience in a meeting room

Fully booked sessions for your client: waitlists that manage themselves

Session management For event agencies

Your client doesn't want disappointed participants. Learn how waitlists and capacity management can solve that problem without manual effort.

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A staff member scans an attendee’s ticket at a red reception desk

Scanning a QR code at the entrance: how on-site access control works

Check-in & access control

QR code access control at your event entrance. Learn how the check-in process works and how to prevent long queues.

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An attendee shows an e-ticket with a QR code on a smartphone to a staff member holding a scanner

The e-ticket as the first brand touchpoint of your event

Tickets & badges Branding

The e-ticket is the first tangible brand touchpoint of your event. Find out how to align your e-ticket, badge, and reception materials with your corporate identity.

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Attendees around stands and tables in a conference foyer

Reducing no-shows at a conference: what works and what doesn’t

Registration Event strategy

No-shows cost you venue space, catering and accreditation places. Here’s how to keep track of who is attending a conference and who cancels after registering.

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Staff with a laptop welcome attendees at a covered outdoor entrance

Outsourcing QR access control as an event agency: how it works

Check-in & access control For event agencies

As an event agency, you need a technical partner that delivers on the day itself. Discover how QR access control with scanning and badge distribution works.

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Attendees wait at a registration desk where staff work on laptops

From invitation to badge: event registration without hassle

Registration Tickets & badges

A strong event does not start with the first speaker but with the invitation, the registration and the first confirmation in the participant's inbox.

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An attendee shows a QR code on a smartphone to a staff member holding a scanner at a desk

What are e-tickets for events and how do they work?

Tickets & badges Check-in & access control

Discover how event e-tickets work and how to use QR codes to manage smooth, controlled on-site access.

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Two smartphones showing a red check-in app, an attendee count and a scanned ticket confirmation

How fast check-in immediately improves the event experience

Check-in & access control Event strategy

Nobody likes starting an event in a queue. Yet for many business events, the entrance remains a vulnerable moment.

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Staff with laptops assist attendees at a registration desk

7 event registration mistakes and how to avoid them

Registration Event strategy

Event registration may seem simple, but it has a direct impact on conversion, overview and the participant experience.

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A laptop and smartphone displaying the black and orange REBF Festival 2026 website

An event website in your brand identity: where your invitee decides to attend

Registration Branding

The event website is where your invitee decides whether to attend. Here’s how to create an event website in your brand identity that combines registration and brand experience.

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Two event websites with different designs, for Havana Nights and Ruimte om te groeien

An event website per client: working with changing brand identities

Registration Branding For event agencies

The event website is where your invitee decides whether to attend. Here's how to create an on-brand event website that combines registration with brand experience.

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A smartphone showing a green lead scan confirmation and contact details in a lead scanner app, with trade fair visitors in the background

Scanning leads on the trade show floor and keeping follow-up concrete.

Registration Data collection Event strategy Tickets & badges Branding

On the trade show floor, you gather contacts that need to be followed up on later. You can scan leads using an app, keeping the follow-up process concrete.

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Ready to make your event run more smoothly?

We’re happy to help you with registration, invitations, e-tickets, badges, access control and event apps.

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Prefer to discuss your event directly? Call 071-8700310 or email [email protected].