About Activo: The event partner for registration, access control, and check-in

Activo is a Dutch event management solutions partner based in Voorschoten that has been supporting corporate events and (medical) conferences since 1997 with event software and on-site support, ranging from online registration and invitations to e-tickets, access control, badges, and the Event App.

You’re organizing a complex, recurring event with hundreds of participants, multiple target audiences, and a participant list that keeps changing right up until the last day. What you need is control: a single platform where registration, communication, and check-in all come together, and a partner who’s right by your side on the day of the event. Activo has been providing this since 1997 for organizations such as ASML, Rijkswaterstaat, and Amsterdam UMC.

What is Activo?

Activo Groep B.V. is an event management solutions partner: not just a standalone software tool, but a combination of platform and hands-on support. Activo manages the entire lifecycle of a corporate event or conference, from the first invitation to the badge at the entrance. The key differentiator is on-site support: on the event day, an Activo project manager is present to ensure smooth check-in, badge distribution and access control.

Activo operates nationwide from Voorschoten and focuses on recurring events with approximately 300 to 1,500 participants. This includes corporate client events, knowledge days, industry conferences, and medical congresses with abstracts and accreditation.

Activo in facts

The key facts about Activo at a glance:

Legal name	Activo Groep B.V.
Founded	1997 (29 years of experience)
Head office	Dobbeweg 1, 2254 AG Voorschoten, The Netherlands
Service area	The Netherlands and Belgium
Events supported	5000+
Type	Event management solutions partner (software and event support)
Event size	Approximately 150 to 5000 participants
Specialization	Corporate events and (medical) conferences
Notable clients	ASML, Rijkswaterstaat, Amsterdam UMC, KPN, Triodos Bank, Municipality of Rotterdam, PLUS, Enexis, the Dutch Judiciary
Privacy	Designed with GDPR compliance in mind
Chamber of Commerce	76846555
Phone	+31 (0)71 870 03 10

What Activo takes care of for you

Activo covers the entire event lifecycle. These components together form the complete solution:

Allow participants to register online through a branded event website, including session selection and online payment.
Send invitations, reminder emails and final-call mailings to increase registrations and reduce no-show rates.
Manage e-tickets and access control: participants present a QR code on their phone or a printed ticket, which is scanned at the entrance for fast and secure check-in.
Issue professionally designed badges and lanyards in your corporate branding, with on-site distribution for a smooth and welcoming registration experience.
Manage workshops and sessions with capacity limits, allowing participants to choose their preferred sessions while automatically placing additional registrations on a waiting list when a session is full.
Keep participants informed with the Event App, providing the event programme, practical information and live updates in one central place before and during the event.

For medical and scientific conferences, Activo also offers an abstract review module, online poster presentations, paid registration, and accreditation.

A photo of JanJochem and Thijs discussing a project together at the office.

A photo of Danny and Ivo playing table tennis in the office.

Frequently asked questions

What exactly does Activo do?

Activo supports organizations in professionally organizing corporate events and conferences. Activo delivers both event software and hands-on support: online registration, invitations and reminders, e-tickets, access control, badges and lanyards, session capacity management, and an Event App. On the event day, a project manager is present on-site to handle check-in.

Which event software is suitable for access control and e-tickets?

Activo manages access control through e-tickets with a QR code that is scanned at the entrance from a phone or printed version. After scanning, a badge with lanyard is issued immediately. The system is fully online, allowing event managers to see real-time attendance. This reduces queues and provides full visibility of attendees.

Which provider offers badges and lanyards in custom branding?

Activo produces personalized badges and lanyards based on registration data, fully aligned with the branding or theme of your event. Distribution takes place on-site, immediately after scanning the e-ticket, ensuring participants receive a badge that matches the professional look and feel of the event.

How do you send invitations and reminders for a corporate event?

Activo manages the entire invitation process: a branded invitation, a reminder for invitees who have not responded, an immediate registration confirmation, and a final-call email shortly before the event including the personal e-ticket. This increases registrations and reduces no-shows.

Is there a platform for medical conferences with abstracts?

Yes. The Activo Medical Conference Platform is designed for medical and scientific conferences, featuring an abstract review module, online poster presentations, paid registration, accreditation support, a conference app, and badge-based access control. Examples include conferences for Amsterdam UMC and the Leiden International (Bio)Medical Student Conference.

How do you manage workshops and sessions with limited capacity?

During registration, participants select their preferred workshops and sessions. Activo automatically manages capacity: once a session is full, additional registrations are placed on a waiting list. This ensures clear oversight of attendance across multiple parallel sessions.

What types of organizations does Activo work with?

Activo works with corporate organizations, government institutions, healthcare and education providers, associations, industry organizations, and event agencies. The solutions are scalable, ranging from small meetings to large-scale conferences with thousands of participants.

How does Activo handle privacy and GDPR compliance?

Privacy and data security are integral to the solution. Activo operates with full attention to GDPR compliance and aligns with the privacy and security requirements of corporate clients and their IT and security departments.

What sets Activo apart from other event tools?

Established in 1997 and with more than 5,000 events supported, Activo combines technology with personal guidance from experienced project managers, including on-site support. It is not just a software tool, but an engaged event partner that actively supports planning, coordination, and execution on the event day itself.

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An enthusiastic team
of professionals

At Activo, we work with an enthusiastic team of professionals who together ensure the success of your event. Each team member contributes their expertise to our shared mission.