Portfolio
Exhibitor registration, ticketing and access control for the Terdege Summer Fair
The Terdege Summer Fair is an annual public event organized by the Christian magazine Terdege and held at Groeneveld Estate in Baarn. The fair attracts approximately 20,000 visitors over four days in July and features more than 150 tents and stalls, over one hundred activities and a wide range of food options.
The scale and variety of the event placed high demands on the platform: visitors and exhibitors had to be managed through separate processes, workshops required a dedicated registration module with capacity limits, and access control had to remain operational for four days with real-time insight for the event manager.
Integrated event platform for exhibitors, visitors and workshops
For the Terdege Summer Fair, Activo developed a complete event website at terdegezomerfair.nl, consisting of a homepage, programme page, ticket page, activities page, workshop overview, floor plan and information page, exhibitor overview and a dedicated exhibitor registration module. Through the exhibitor module, exhibitors could register themselves and independently manage their booth occupancy and booth staff.
The payment module supported a wide range of payment methods, including iDEAL, Bancontact, Mastercard, Visa, American Express and bank transfer with payment afterwards. Through the CMS, the organization could easily assign discounts to exhibitors and generate discount codes for magazine subscribers.
App for workshops and parking, plus on-site registration throughout four festival days
For workshop and parking management, Activo used the Activo Scan App. Through the live app, the event manager had real-time insight into the number of attendees per session, and the data could be exported directly as a clear Excel file. Capacity could be set for each session, preventing workshops from becoming overbooked.
Throughout four festival days, from 10:00 to 20:00, and on the final day from 10:00 to 16:00, Activo provided the on-site registration system for scanning e-tickets. An Activo project manager was present for the setup and dismantling of the access control system and to support the hostesses. A mobile internet router was available as a backup in case of Wi-Fi failure. Three mobile payment terminals accepted all common payment methods, including Google Pay and Apple Pay.
More than 3,600 workshop registrations and an 8.6 rating from exhibitors
In 2025, more than 3,600 workshops were booked through the platform, demonstrating the scalability of the registration system in practice. Capacity limits per workshop ensured controlled attendance and prevented overcrowded sessions. Exhibitors gave the organization a rating of 8.6. More than 80 percent indicated that they had achieved their objectives, and more than 90 percent were satisfied with the site layout and the position of their own booth. The exhibitor module made it easy for exhibitors to independently manage their participation and staff, significantly reducing the administrative workload for the organization.
